Bookkeeping that's always current, run for you

US bookkeeping services typically run anywhere from $300 to $2,500+ per month depending on transaction volume, entity count and complexity. DaxHive bookkeeping starts from $399/mo for a straightforward set of books, priced flat and month-to-month — or every DaxHive service, bookkeeping included, runs on the MATRIX plan at $3,000/mo. We quote your exact price on the discovery call after seeing your books.

We work in yours — nothing is migrated. That includes AppFolio, Yardi, Buildium, Rent Manager and QuickBooks Online. You keep full ownership of the account and data; we use least-privilege access and sign an NDA on request.

Yes — catch-up and cleanup is often the first project. Unreconciled months, miscoded transactions, deposits booked as income, intercompany transfers tangled across entities: we get the books current and correct first, then keep them that way with a reviewed monthly close.

Get the deals separated and current, then keep them that way. The mess in flip and wholesale books almost always traces to three things: earnest money and assignment fees run through the same account as operating or personal cash; every rehab receipt dumped into one pile instead of coded to the specific project; and repairs booked where capital improvements belong (or the reverse), which quietly makes both the profit per deal and the eventual tax basis wrong. Cleanup follows a standard sequence — pull every bank, card, loan and closing statement, reconcile each month so the books tie to the actual balances, then re-classify each transaction to the deal or project it belongs to (acquisition, rehab, holding and financing costs kept separate) so each flip shows real profit and each wholesale deal keeps its earnest money and assignment fee distinct from operating funds. The part most owners skip is what keeps it fixed: a reviewed monthly close, so you're staying current instead of catching up again in six months. Once the per-deal picture is clean, a fractional CFO view shows runway across deals — which closings have to fund which rehabs. We do the bookkeeping and coding in your own software; your CPA sets the tax positions on repairs-versus-capital-improvements and any 1031 or dealer-status questions.

Yes — construction is core work for us, for both general contractors and specialty-trade subcontractors. The foundation is real job costing: every expense is coded to the right job, phase and cost category (a proper cost-code structure), so each project shows its true labor, burden, materials, equipment and subcontractor cost instead of one company-wide total. On top of that we keep a monthly work-in-progress (WIP) schedule — costs to date, percent complete, earned revenue and over- and under-billings by job on the percentage-of-completion method — plus retainage, progress and change-order billing, and subcontractor 1099s. Costs are entered as they happen, not scrambled together at month-end, so job profitability is current enough to act on. If you run payroll on public or prevailing-wage jobs, certified payroll is handled through our HR & payroll service. We keep the books current in your own software; your CPA issues any reviewed or audited financial statements your bank or bonding company requires.

Yes. We set up and maintain job costing so every project shows its true labor, materials and subcontractor costs, and we keep work-in-progress (WIP) schedules, retainage tracking and progress billing current — so you know which jobs make money before the final invoice, not after.

Yes. We maintain a monthly work-in-progress (WIP) schedule — costs to date, percent complete, earned revenue, and over- and under-billings by job — and run AIA-style progress billing off a schedule of values, with retainage and change orders tracked throughout. That's the percentage-of-completion reporting banks and surety/bonding agents expect. We keep the books and these schedules current and accurate; your CPA issues any reviewed or audited financial statements the bonding company requires.

Yes — real estate is core work for us. Buy-and-hold investors get per-property and per-entity P&Ls, so you can see which door actually makes money instead of one blended portfolio total that hides the loser. Property managers get monthly owner statements and distributions, tenant ledgers, and trust/escrow reconciliations kept current. For commercial and mixed-use portfolios we also run CAM (common-area-maintenance) reconciliations — coding each expense as recoverable or non-recoverable and calculating each tenant's pro-rata share by square footage, reconciled through the year rather than scrambled at the annual true-up. We do the bookkeeping and reconciliation in your own software; your broker and CPA retain responsibility for regulatory trust-accounting compliance.

Yes — per-property and per-owner books, monthly owner statements and distributions, and trust/escrow account reconciliations are core work for our real estate clients. We do the bookkeeping and reconciliation; your broker and CPA retain responsibility for regulatory trust-accounting compliance.

No — we complement your CPA. We keep clean, tax-ready books all year so filing season is a handoff instead of a scramble. If you don't have a CPA, tax filing and advisory are available through our network of licensed CPA/EA partners; DaxHive itself does not provide tax or legal advice.

Yes. Wholesalers get deal-based books — assignment fees and earnest money kept separate from operating funds. Flippers get per-project job costing (acquisition, rehab, holding and financing costs) so you know a project's real profit, not just its sale price. Short-term rental operators get per-property books that reconcile revenue across platforms after fees and turnover costs. All three are variations on the same discipline: real, current numbers per deal or per property, not one blended total.