A senior operator running your day-to-day

A fractional COO runs the operational side of your business on a part-time basis: designing and fixing processes, handling admin, scheduling and inbox flow, coordinating vendors and orders, and building the SOPs and systems that let the business run without every decision routing through the owner. Same job as a full-time COO — scoped to what a small business actually needs.

Yes — DaxHive's fractional COO is built specifically for US real estate and construction operators, not a generalist dropped into your industry. For construction we coordinate subcontractors and vendors, keep job schedules honest, chase the permits and paperwork, and track change orders so they get billed instead of quietly absorbed. For real estate we run turn and maintenance workflows, owner and tenant communication systems, and the leasing pipeline from inquiry to signed lease. It's a senior operator plus AI leverage on a flat monthly subscription — the coordination load a full-time COO would carry, scoped to what a growing RE or construction business actually needs, from $899/mo.

They run it — that's the whole point, and it's where a fractional COO differs from a consultant or business coach who hands you a plan and leaves you to execute it. Owners usually have one of two gaps. A design gap — the process for turns, draw requests, scheduling or vendor follow-up doesn't exist yet, so every situation gets handled from scratch. Or an execution gap — the process lives in someone's head, but nobody runs it the same way twice, so things still slip. A fractional COO closes both: designs the workflow that's missing, then operates it week to week so it keeps happening without you in the loop. DaxHive's version is a senior operator plus AI on a flat monthly subscription — we build the SOPs your real estate or construction business is missing and run them, not deliver a strategy deck and disappear. See how operations sits alongside finance in the fractional COO + CFO back office.

Make the deal repeatable, then run it the same way every time. A flip or a wholesale deal is the same sequence over and over — find and analyze, get it under contract, rehab or assign, then sell — so the chaos is almost never the deals themselves; it's that the whole process lives in your head and your texts. The fix is process design: a written pipeline every deal moves through the same checkpoints (lead → offer → contract → rehab or assignment → close), the follow-up on motivated sellers and your cash-buyer list run as a system instead of whenever you remember, and rehab budgets tracked plan-vs-actual each week so a slipping timeline or a creeping scope shows up before it eats the margin. A fractional COO builds those SOPs and then runs them — seller and buyer follow-up, contractor scheduling, the closing checklist — so a second, third or fifth simultaneous deal doesn't multiply the mess. DaxHive does this as a senior operator plus AI on a flat monthly subscription; the deal-by-deal books sit right alongside it in the outsourced back office for a real estate business.

A VA executes tasks you define — helpful, but you're still the brain. An operations manager runs an existing playbook inside your company, as a full-time salary. A fractional COO writes the playbook and runs it: a senior operator who decides how things should work, sets up the systems, then keeps them running. You get the judgment of the most expensive option at the commitment level of the cheapest.

We scope it as a monthly engagement rather than an hourly meter. You get a senior operator, amplified by AI that handles the repetitive groundwork, working an agreed scope each month — and we agree that scope with you up front on the discovery call, based on what your operation actually needs. No invented hour counts, no surprise overages.

Yes. We work in the software you already run — your PM platform, CRM, scheduling tools, spreadsheets, email. The goal is to make your existing stack hum, not to force a migration. Where a tool is genuinely missing, we'll recommend one and set it up in your accounts, which stay yours.

US fractional COOs commonly charge several thousand dollars a month. DaxHive's fractional COO starts from $899/mo, month-to-month — a senior operator plus AI leverage on a flat subscription. Or run everything, COO included, on MATRIX at $3,000/mo.

The classic profile: enough work that the owner is drowning in coordination — crews, vendors, tenants, paperwork — but not enough to justify a full-time COO salary. If you're the bottleneck for scheduling, approvals and follow-ups, and growth stalls whenever you take a day off, you're the profile.