Fractional COO, CFO & a full back office — scale without the overhead

A fractional COO is a senior operations executive who runs your day-to-day operations part-time, for a flat monthly fee, instead of as a full-time hire. They own the processes, admin, vendors, and systems that keep a business moving — so the founder doesn't have to. It's the same operational leadership a full-time COO provides, at a fraction of the cost and commitment.

A fractional CFO is a senior finance leader who handles cash-flow planning, forecasting, budgeting, and the numbers that steer decisions — part-time and on subscription. You get CFO-level financial visibility and strategy without a full-time executive salary.

An outsourced back office is the behind-the-scenes engine of a business — bookkeeping, tax, payroll, HR, admin, and tech — run by an external team instead of in-house staff. Consolidating it with one provider replaces several separate vendors (a bookkeeper, a CPA, an ops manager, an agency) with a single coordinated team and one invoice.

Yes — that's exactly who DaxHive is built for. Instead of stitching together a bookkeeper, a CPA, an ops manager, an HR person and a marketing agency who don't talk to each other, one coordinated team runs the whole back office for real estate and construction operators: per-property and per-entity bookkeeping, owner statements and trust-account reconciliations for real estate; job costing, WIP schedules and certified (Davis-Bacon) payroll for construction; plus tax through licensed CPA/EA partners, a fractional CFO and fractional COO, HR, and marketing that gets you found on Google and named by AI assistants. You get one team, one invoice and one point of contact instead of coordinating four or five vendors. Most owners start with the single function that hurts most — usually the books — and add services as they grow.

It depends on whether the constraint is you or the system. A business coach or consultant works on you — your decisions, leadership, mindset and accountability — and gives you the "what" and the "why"; the "how" stays on your desk. A coach won't log into your books, chase your contractors, or run your closings. That's the right call when the thing holding you back is genuinely you. But for most real estate and construction owners the constraint is the system: the operations and the numbers live in the founder's head and nobody runs them the same way twice. A coach can't fix that — you need someone who takes the "how" off your desk and actually runs it. That's a fractional COO/CFO, and it's what DaxHive is — we don't coach, we run it. A fractional COO builds and operates the systems (deal pipeline, contractor and vendor scheduling, SOPs, closing checklists); a fractional CFO runs the cash-flow forecast, budgeting and the numbers that steer decisions. Many owners get clarity from a coach first, then bring in operational leadership to execute it. If you want mindset and leadership development, hire a coach; if you want the operational and financial work done for you, that's us.

Hiring full-time, a COO or CFO in the US typically runs well into six figures a year. Fractional is a fraction of that. At DaxHive, a fractional COO or CFO starts from $899/mo each à la carte, or you get both — plus marketing, tech, bookkeeping, tax and HR — on the all-in MATRIX plan at $3,000/mo.

If you need senior operational or financial leadership but can't justify (or afford) a full-time executive plus benefits and overhead, fractional is the fit. To run the same functions in-house you'd carry $20,000+ a month in fixed salaries; a fractional back office is a flat fee you can scale or pause. Growing businesses use fractional to punch above their size until a full-time hire is genuinely warranted.

Buy capacity, not headcount — cover the work without putting another fixed salary on the payroll. That distinction matters more in real estate and construction than almost anywhere else, because the revenue is lumpy (closings land when they land, build seasons and draw schedules don't spread evenly across twelve months) while a hire is a fixed monthly cost that doesn't flex with a slow quarter. Three things let you take on more volume without adding staff. First, find the actual bottleneck — outsource the one function that's capping you (usually the books, the admin, or the follow-up nobody has time for) instead of building out a team structure you'll have to manage. Second, make the work repeatable — written SOPs and a pipeline every deal or job moves through the same way, so double the volume doesn't mean double the chaos; that's exactly what a fractional COO builds and then runs. Third, buy seniority by the month, not by the salary — most back-office functions need experienced judgment a few days a month, not a full-time seat. That's the DaxHive model: senior specialists plus AI on a flat month-to-month subscription you can scale or pause, so growth doesn't convert into permanent overhead. Two honest caveats. Adding people isn't automatically more output — more headcount can actually slow a growing business down, and a salary is only part of what an employee really costs once benefits, payroll taxes and overhead land. And this is back-office and operations capacity, not field capacity — a general contractor still needs crews and subs, and eventually a genuinely growing business does warrant full-time hires. Fractional is how you get there without carrying the fixed cost before the revenue is steady enough to support it.

AI alone can't — but a senior specialist paired with AI can do what used to take a whole team, faster and at lower cost. That's the model: AI handles the groundwork, an experienced human owns and signs off on every deliverable. Nothing ships — no filing, no campaign, no build — without a person reviewing it.