Outsourced Buildium bookkeeping, run for you
You run properties or associations in Buildium — but the books are a month behind, owner draws are miscoded, and reconciliations pile up. DaxHive runs your Buildium bookkeeping for you, inside your own account, so your numbers stay clean, current and tax-ready — and you get your time back. Built for U.S. property managers, real estate investors and community associations.
Book a free discovery callWhat we handle inside Buildium
We run the full monthly bookkeeping cycle in your Buildium instance — the recurring work that keeps owners, boards, investors and the taxman happy:
- Bank, operating & trust/escrow reconciliations
- Owner draws, distributions & owner statements
- Association / HOA ledgers, assessments & reserves
- Resident & lease ledgers, delinquencies
- AP, AR & vendor bill coding
- Monthly close & financial reporting
- 1099 e-filing prep & tax-ready books
- Catch-up & cleanup of prior months
Why Buildium books fall behind
Buildium makes property and association management easy — but the bookkeeping still has to be done right, and it's usually the first thing that slips when you're busy. The issues we see most:
- Owner draws and distributions miscoded, so equity and owner statements are off
- Vendor records left messy all year, turning 1099 e-filing into a January scramble
- Association assessments and reserves tracked loosely, so boards can't trust the numbers
- Security deposits and trust accounts left unreconciled — a real compliance risk
- Reconciliations skipped for months, turning into a year-end scramble
How DaxHive runs your Buildium books
DaxHive is Back Office as a Subscription — a senior bookkeeping specialist, amplified by AI, working inside your Buildium account on a flat monthly fee. AI does the groundwork (categorization, matching, first-pass reconciliation); an experienced human owns and signs off on every close. Nothing ships without review. We work alongside your existing CPA, in your existing software, with least-privilege access and an NDA on request.
- Your Buildium account, your data — we work in it, you own it
- Clean, current books every month — not a year-end surprise
- Owner and board reporting you can actually trust
- 1099 e-filing that's ready before the deadline, not after
- Month-to-month — scale or pause anytime, no long contracts
What does Buildium bookkeeping cost?
Bookkeeping is available on its own, from $399/mo — or bundle your entire back office and it's often cheaper than hiring even one full-time role.
Buildium bookkeeping, reconciliations & monthly reporting.
+ marketing, tech, tax, fractional CFO & COO and HR — every service, one team.
Month-to-month. Tax filing is handled through licensed CPA/EA partners. See full pricing.
More than a bookkeeper
Most real estate operators don't just need books — they need the whole back office run. DaxHive also provides a fractional CFO and COO, marketing, HR and tech, all under one subscription. And Buildium is just one platform we work in — we also handle AppFolio and Yardi bookkeeping, plus Rent Manager and QuickBooks Online.
Buildium bookkeeping — FAQ
Do you work inside my own Buildium account?
Yes. We work directly in your Buildium instance using least-privilege access — you keep full ownership of your account and data, and we'll sign an NDA on request. Nothing is migrated; we run the books where your properties already live.
Do you handle owner draws, distributions and owner statements in Buildium?
Yes — owner draws, distributions and on-time owner statements are core to what we do. Miscoded owner draws are one of the most common Buildium bookkeeping errors we fix, so your owners see accurate statements and your equity accounts stay clean.
Do you do association / HOA accounting in Buildium?
Yes. Buildium is widely used for community association management, so we handle association ledgers, assessments, reserve tracking and owner/board reporting alongside standard residential property bookkeeping. We handle the bookkeeping and reconciliation; your board, manager and CPA retain responsibility for regulatory and reserve-study compliance.
Can you help with 1099 e-filing out of Buildium?
Yes. We keep vendor records and payment coding clean all year so your Buildium 1099 e-filing at year-end is accurate — no January scramble reconciling vendor totals. Filing itself is available through our network of licensed CPA/EA partners.
Can you clean up or catch up messy Buildium books?
Yes. Catch-up and cleanup is one of the most common reasons operators come to us — unreconciled bank and trust accounts, deposits booked as income, miscoded owner draws, or resident ledgers that don't tie out. We get the books current and accurate, then keep them that way each month.
How much does outsourced Buildium bookkeeping cost?
Bookkeeping starts from $399/mo as a standalone service. Or run everything — marketing, tech, bookkeeping, tax, a fractional CFO and COO, and HR — on the all-in MATRIX plan at $3,000/mo. Month-to-month, cancel anytime.
Do you only work in Buildium?
No — Buildium is one of several real-estate platforms we work in, alongside AppFolio, Yardi, Rent Manager and QuickBooks Online. We meet you in the software you already use.
Get your Buildium books off your plate
A free 20-minute call — we'll look at your Buildium setup and map out exactly what we'd run for you.
Book your discovery callSee pricing · the full back office · DaxHive home
Buildium® is a registered trademark of RealPage, Inc. DaxHive is an independent bookkeeping and back-office provider and is not affiliated with, endorsed by, or certified by Buildium or RealPage.